Use of College Name and Trademarks Policy
I. 听 POLICY STATEMENT听
swag外流鈥檚 names, logos, seals, trademarks, service marks, word marks, insignias, and other images, whether or not registered (collectively 鈥淢arks鈥), are significant intangible assets of the institution and help swag外流 present a unified brand to the world. The Office of the General Counsel and the Office of Marketing and Communications (鈥淥MC鈥) share responsibility to protect College Marks against misuse and infringement. State and federal trademark laws protect the use of Occidental鈥檚 commonly used Marks, whether or not they are registered. Unauthorized use of any Marks, or the use of confusingly similar Marks, may constitute an unfair business practice and/or trademark infringement.
II.听 APPLICABILITY
This policy applies to faculty, staff, administrators, students, student organizations, academic departments, administrative divisions or departments, alumni organizations, formal or informal groups, independent contractors, vendors, and other third-party organizations and individuals. This policy applies to the use by any party of any Marks in all forms, including but not limited to: physical products, print, radio, television, video, motion pictures, and all forms of electronic media (e.g. Internet Web sites and email). This policy also applies to the use by any party of any name, logo, seal, trademarks, service marks, word marks, insignias, or other images which are confusingly similar to swag外流鈥檚 Marks.
III.听 DEFINITIONS.听听
Authorized Agent 鈥 For purposes of this policy only, means the Board of Trustees, President, Vice President for Marketing & Communications, or General Counsel of swag外流, or anyone to whom the foregoing persons have expressly delegated authority to conduct activities covered by this policy.
Confusingly Similar 鈥 Means a name, logo, seal, trademarks, service marks, word marks, insignias, or other image that is so similar to one of swag外流鈥檚 Marks in sound, appearance, relatedness, or commercial impression so as to confuse consumers and cause them to mistakenly believe that the name, logo, seal, trademarks, service marks, word marks, insignias, or other image represents or signifies an affiliation with or endorsement by the College.
Marks 鈥 Means swag外流鈥檚 name (including 鈥渟wag外流,鈥 鈥淥ccidental,鈥 鈥渟wag外流,鈥 and other abbreviations), logos, seals, trademarks, service marks, word marks, insignias, or other images, whether or not registered.
IV.听 POLICY.
A. Ownership of Marks
swag外流 owns the following Marks (displayed with diagonal watermarks, which are not part of the trademark itself), without limitation:
1. Names:
鈥渟wag外流鈥
鈥淥虫测鈥
2. Logos
3. Seals:
4. Athletics:
听听听听听听听听听听Uniform Marks
听听听听听听听听听听Spirit Marks
听
B.听 Guidelines for Using swag外流 Marks
All use of Occidental鈥檚 Marks must conform with the College鈥檚 Style Guide. Questions about using swag外流鈥檚 Marks should be directed to the OMC.听听
1. Altering swag外流 Marks
No one may alter, modify, or duplicate of any swag外流 Mark without the express written consent of the OMC and/or the Office of the General Counsel.
2. Creating swag外流 Marks
Other logos or marks may not be developed or used to represent sections, units, internal departments, programs, initiatives, research centers, institutes, groups or communities that are housed within the College. Special logos shall not be developed or used to represent joint ventures. To brand a joint venture, the established identity of the partner organization and the swag外流 logo will be deployed concurrently in a co-branding relationship.
3. Restrictions on Use of swag外流 Marks
Except as provided in this policy, no one may use swag外流 Marks for any commercial or promotional purpose without obtaining written permission from an Authorized Agent of swag外流.
In addition, swag外流 Marks may not be used to do any of the following:
- Imply the College鈥檚 endorsement of or affiliation with a business, social, political, religious, or other organization, individual, or cause, where no written, authorized affiliation or endorsement agreement exists;
- Imply swag外流 is responsible for an activity, product, or publication, except as expressly set forth in Section 4 of this policy;
- Promote an individual or group for commercial or other purposes;
- Harass, discriminate, or retaliate against any persons or groups because of a protected characteristic, or otherwise violate state or federal law or College policy;
- Promote 鈥渧ice鈥 products and services such as gambling, sexually-suggestive products, firearms or weapons, alcohol, tobacco, marijuana, or illegal drugs;
- Maintain a personal or business-related website, URL, or domain name.
swag外流 reserves the right to prohibit other uses it considers inconsistent with its mission, reputation, and/or operations.
4. Appropriate Use of the swag外流 Marks
The following are circumstances where swag外流鈥檚 Marks may be used without authorization from an Authorized Agent:
- By faculty, administrators, offices, departments, and recognized student clubs for internal, noncommercial purposes, in conjunction with their authorized activities and consistent with other College policies.
- By news media for news purposes only (such as to identify the institution).
- By persons who were formerly employed or enrolled at swag外流 to accurately describe their past/current affiliation with swag外流.
- To describe the location of an event hosted on the swag外流 campus.
- To share information about official swag外流 events, classes, publications, products, or services.
5. Appropriate Use of swag外流 Athletics Marks
The swag外流 Department of Athletics has exclusive authority to use swag外流 Athletics Marks (listed in Section IV.A.4 above) without a license signed by an Authorized Agent. All use of Athletics Marks must conform with the Athletics Visual Identity Guide, which is available to authorized users through the Department of Athletics.
6. Appropriate Use of College Stationery and Email Signatures
The Office of Marketing and Communications maintains prescribed templates for swag外流 letterhead, envelopes, business cards, and email signatures. These professional templates are consistent with swag外流鈥檚 Style Guide and may not be modified without the approval of the OMC. These items may be ordered or obtained through the OMC website.
College stationery may be used for College business purposes only.
Email signatures are considered official College communications and a presentation of the College鈥檚 brand. Employees may not add logos, images, colors, mottos, symbols, quotations, taglines or other statements to the email signature block, as these may be misunderstood as representing the College's official positions, values or views.
C. Licensing swag外流鈥檚 Marks
The College鈥檚 Marks may be used for commercial products and/or for commercial purposes only when properly licensed through a signed agreement with swag外流. Parties interested in licensing a College mark should contact the Office of Marketing and Communications. Licensing and royalty fees may apply. OMC鈥檚 approval/licensing to use an swag外流 Mark is limited and non-transferrable: it does not constitute approval to use the Mark differently, again, or to modify the Mark in any way.
Any product that will bear an swag外流 Mark and is intended for sale or profit must be submitted to OMC for approval before it can be manufactured, sold, or distributed. All licensed or authorized garments must be manufactured/produced by a vendor who conforms with swag外流鈥檚 Garment Manufacturers Code of Conduct. OMC can provide a list of suggested vendors upon request.
D. Consequences for Misuse of swag外流 Marks or Branded Materials
When swag外流 becomes aware of any misuse of its Marks or College-branded materials or any use of a confusingly similar mark, it takes prompt remedial action. swag外流 students and employees who misuse College Marks or College-branded materials or who use a confusingly similar mark may be subject to discipline.
Any party that misuses swag外流 Marks or College-branded materials or that uses a confusingly similar mark will be informed of their misuse and asked to immediately rectify the situation. If the situation is not rectified, the College may take legal action against the other party.
V.听 POLICY HISTORY.
Responsible Officer(s): Vice President for Marketing & Communications; General Counsel
Effective Date: January 29, 2024
VI.听 RELATED POLICIES AND RESOURCES.